DODI 5000.74 Glossary
DoDI 5000.74 Defense Acquisition of Services
3. Oversight of Contracted Services Portfolios
4. Key Services Acquisition Management Roles and Responsibilities
5. Services Acquisitions Requirements Development, Validation, and Oversight
6. Data Collection, Reporting, and Inventory of Contracted Services
7. Acquisition Considerations for IT Services (Including IT As-a-Service)
PART I. ABBREVIATIONS AND ACRONYMS
The DAU glossary of acquisition terms and acronyms will be used for this instruction. DAU will maintain the glossary, and terms/acronyms can be found at the following website: https://dap.dau.edu/glossary/Pages/Default.aspx .
A&AS Advisory & Assistance Services
ARRT Acquisition Requirements Roadmap Tool
BCA business case analysis
CAE Component Acquisition Executive
CCA Clinger Cohen Act
CFTE contractor full-time equivalent
CIO chief information officer
CLL Component Level Lead
DFARS Defense Federal Acquisition Regulation Supplement
DISN Defense Information Systems Network
DoDD Department of Defense Directive
DoDI Department of Defense Instruction
DODIN Department of Defense Information Network
DPAP Defense Procurement and Acquisition Policy
E&IT Electronic and Information Technology
ESI Enterprise Software Initiative
FAR Federal Acquisition Regulation
FDE Functional Domain Expert
FFP firm fixed price
FFRDC Federally Funded Research and Development Center
FPDS-NG Federal Procurement Data System – Next Generation
FSM Functional Service Manager
ICS Inventory of Contracted Services
IEA Information Enterprise Architecture
IGCE Independent Government Cost Estimate IT information technology
KBS knowledge-based services
MFIPT multi-functional integrated process team
MFT multifunctional team
NSS National Security Systems
OFPP Office of Federal Procurement Policy
OMB Office of Management and Budget
OSBP Office of Small Business Programs
PIA Privacy Impact Assessment
PSC product service code
PM Program Manager
PR purchase request
PSCM Portfolio-Specific Commodity Manager
PWS performance work statement
RMF Risk Management Framework
SAE Service Acquisition Executive
SAT simplified acquisition threshold
SAW Services Acquisition Workshop
S-CAT Service Acquisition Category
SRG Security Requirements Guide
SRRB Services Requirements Review Board
SSM Senior Services Manager
UARC University Affiliated Research Center
U.S.C. United States Code
USD(AT&L) Under Secretary of Defense for Acquisition, Technology, and Logistics
USD(P&R) Under Secretary of Defense for Personnel and Readiness
PART II. DEFINITIONS
Unless otherwise noted, these terms and their definitions are for the purposes of this instruction. acquisition value. The total price or total estimated cost of the contract or task order, including the base period and all options.
Advisory & Assistance Services (A&AS). Pertains to the details provided under contract by nongovernmental sources to support or improve organizational policy development, decisionmaking, management and administration, program and/or project management and administration, or R&D activities. It can also involve the furnishing of professional advice or assistance rendered to improve the effectiveness of federal management processes or procedures, including those of an engineering and technical nature.
Automated Requirements Roadmap Tool (ARRT). An automated job assistance tool used to write performance-based requirements following the requirements roadmap process as outlined at the Service Acquisition Mall tab on Reference (i).
1. Consolidating two or more requirements for supplies or services, previously provided or performed under separate smaller contracts, into a solicitation for a single contract that is likely to be unsuitable for award to a small business concern due to:
a. The diversity, size, or specialized nature of the elements of the performance specified;
b. The aggregate dollar value of the anticipated award;
c. The geographical dispersion of the contract performance sites; or
d. Any combination of the factors described in paragraphs 1a-c of this definition.
2. “Separate smaller contract,” as used in this definition, means a contract that has been performed by one or more small business concerns or that was suitable for award to one or more small business concerns.
3. “Single contract,” as used in this definition, includes:
a. Multiple awards of indefinite-quantity contracts under a single solicitation for the same or similar supplies or services to two or more sources (see FAR 16.504(c)); and
b. An order placed against an indefinite quantity contract under a:
(1) Federal Supply Schedule contract; or
(2) Task-order contract or delivery-order contract awarded by another agency (i.e., government-wide acquisition contract or multi-agency contract).
4. This definition does not apply to a contract that will be awarded and performed entirely outside of the United States.
Contractor Full-Time Equivalent (CFTE). A standard measure of labor that equates to 1 year of full-time work (total labor hours as defined in Reference (q)) to support a mission requirement. decision authority. The individual responsible for ensuring that a proposed services acquisition is consistent with DoD’s policies, procedures, and best practices guidelines for the acquisition of services through approval of the acquisition strategy.
Functional Domain Expert (FDE). OSD-level official who serves as the DoD-level staff lead for his or her respective service portfolio group, reporting to USD(AT&L). Each FDE is responsible for actively overseeing and improving the lifecycle processes of services acquisitions within his or her service portfolio group.
Functional Services Manager (FSM). In the absence of a Defense-Acquisition Workforce Improvement Act-certified acquisition PM, FSMs with domain expertise for a given service requirement (e.g., transportation unit commander, installation commander, medical treatment facility commander) will exercise program management responsibilities. IT services. The performance of any services work related to IT and the operation of IT, including National Security Systems. This includes outsourced IT-based business processes, outsourced IT, and outsourced information functions.
Multifunctional Team (MFT). The team that supports the PM or FSM in the acquisition and management of a services requirement. Chaired by the PM or FSM, the MFT includes the Contracting Officer, Contracting Officer’s Representative (COR), requirement owner, finance manager, lawyer, and any other interested party, as determined by the PM or FSM.
Portfolio-Specific Commodity Manager (PSCM). The individual who is responsible for the management and effectiveness of acquisitions for services within a specific portfolio and who works closely with requiring activities and contracting agencies to ensure the acquisition actions fulfill user requirements.
product service code (PSC). Four-digit code used by all federal government contracting activities for identifying and classifying the services that are purchased under contract.
requiring activity. The organization charged with meeting a mission and delivering requirements. The requiring activity is responsible for obtaining funding or developing the program objective memorandum. The requiring activity is also the organizational unit that submits a written requirement or statement of need for services required by a contract award. The requiring activity is responsible for delivering the services to meet the mission. Finally, the requiring activity provides trained and qualified contracted officers capable of determining whether service contract requirements are being performed in accordance with the contract terms. senior official. The authority responsible for the acquisitions of services within or for an organization.
Senior Services Manager (SSM). With respect to the acquisition of services, the individual at the general or flag officer or Senior Executive Service level appointed by the component senior official to be responsible for governance in planning, execution, strategic sourcing, and management of service acquisitions. service contract. One that calls directly for a contractor’s time and effort rather than for a concrete end product.
Services Acquisition Workshop (SAW). A facilitated workshop built around a specific acquisition and its multi-functional integrated process team. The SAW facilitation team mentors and guides the multi-functional integrated process team in developing their acquisition planning, market research, performance requirements, request for proposals, source selection process, and contractor performance assessment planning and execution documents.
should cost. A PM’s cost goal for an acquisition program, or particular activity or product within an acquisition program, developed by analyzing all elements of the program’s independent cost estimate (“will-cost estimate”) and planning reasonable measures to reduce them. These specific, discrete “should cost” initiatives are developed with prudent, cost-benefit based considerations of associated risks, but without unacceptable reductions in the value received. A program’s “should cost” target represents what the PM believes the program ought to cost if identified cost saving initiatives are achieved.
special interest. Services that, by their nature or the circumstances related to their acquisition, deserve special attention or care during planning, review, approval, and oversight.
spend analysis. The collaborative and structured process of critically analyzing an organization’s spend data to support business decisions for best practices for acquiring services more effectively and efficiently. strategic sourcing. The collaborative and structured process of critically analyzing an organization’s spending and using this information to make business decisions about acquiring services more effectively and efficiently.
Strategic sourcing is a proven best practice and reflects how the DoD acquires services and many products. tripwire. Pre- and post-award metrics that provide visibility into areas of vulnerability and risk in the acquisition of services that require greater visibility and decisions by higher levels of management. Examples of subject areas for tripwire metrics are the following: bridge contracts (pre-award), labor rates (pre- and post-award) (excluding competitive fixed-price awards), subcontractor additions (post-award), acquisitions in which one offer is received, best value source selection premiums (pre-award), other direct costs (pre- and post-award), and the award of interagency agreements pursuant to the Economy Act.